Buying Portal Catalogues are part of our prucure-to-pay suite that enables your business to find the right buying channel

Buying Portal | Process Transparency

Insight for all: a single version of the truth for your Purchasing and Sourcing Process

Managed E-Catalogs to quickly find what you need

The Buying portal guides your business stakeholders to the right buying channels

For Business

Business Stakeholders can create and manage new Buying Processes. Buying Portal let's Business Stakeholders use document templates, upload documents and collaborate with the Purchasing Department and Vendor. Naturally intuitive process tracking is part of the Business Buying Portal.

Create custom purchasing processes that fit a specific buying catalogue

For Vendors

Vendors can negotiate agreements, upload design specifications or quotes. They and cooperate with the end Customer or Purchasing Department. Vendors can also bid on auctions or interact with your Business Stakeholders. A Vendor will have a on-stop-shop in dealing with you as a valued Customer.

Buying Portal, creating purchase orders, purchase requisitions was never so easy

For Buyers

Purchasing Departments can select processes they want to use for specific buying scenario's or create new processes or sub-processes by selecting pre-prepped document flows. All of these processes have status tracking so your Purchasing Department never looses time or control.

Extend your SAP document flow to the web and mobile by native SAP integration

For IT department

IT Departments can use their existing SAP Purchasing Processes in tact. All documents created in the portal can be mapped to the SAP document flow. The design of the portal is customizable and the underlying tables and functionality is re-usable to fit modern development standards.

Process transparency for all Stakeholders

When a product, service or vendor is not in the Buying Catalog, your Business can initiate a Purchasing Request. A Purchase Request is based on Case Management. Multiple roles can be invited to join a Purchase Request. Three main roles are Business Unit, Purchasing Department and of course the Vendor. Added roles can be Legal Departments, Contract Experts, third parties, Lawyers, Architects or Designers. Basically anybody who needs to be involved in the specific Purchasing Case.

By using Case Management as a basis for Purchasing, transparency and communication is ensured but always controlled by the Purchasing Department.

The Purchasing Department can also provide purchasing document templates that your business users can use creating Purchasing Requests. They can be automatically prefilled based on the vendor(s) selected. But what about preceding documents? Most companies start of with an NDA, how easy would it be if your NDA came prefilled but could still be adapted by you or your legal department? And how easy would it be if you could just invite your vendor to sign it through the Vendor Portal? That is what the Buying Portal is all about.

Both your business user, your Purchasing Department and your vendor, but also anybody you invited to your purchasing case will have one version of the truth.

Purchasing Processes are often divided in RFP (Request for Proposal), RFQ (Request for Quotation), RFI request for information and, in case of an auction, a RFB (Request for Bid). For all of these, or your specific process template documents, the documents template creation tool is embedded in the Buying Portal. Template fields can be tagged and connected to SAP Purchasing documents directly. Your SAP Purchasing Documents will be created directly in your SAP ECC or SAP SRM back-end.

Transparency and integration

Create a request by selecting a fitting Purchasing Request document template, select a preferred supplier and auto-generate your request.

Follow your Purchasing Request through the Buying Portal request overview. Communicate with your Purchasing Department and add documentation if requested.

Receive requests from your Business. Select a fitting Purchase Process. Auto-generate NDA's, RFQ's or set up an Auction in your Vendor Portal to invite Vendors to bid in the auction.

Create long lists of offering Vendors. Create shortlists and grant Vendors an Order. Automatically inform Vendors about the status of their offer.

Directly create Contracts or Purchase Orders in SAP from your standard Contract Templates.